This website is owned by Midlothian County Ladies Golf Association whose contact details are on the website.
Important: By submitting personal data to us and/or by using our website you give your consent that all personal data that you submit may be processed by us in the manner and for the purposes described below.
We are continually improving our methods of communication and adding new functionality and features to this website and to our existing services. Because of these ongoing changes, changes in the law and the changing nature of technology, our data protection practices will change from time to time. When our data practices change, we will notify you. We encourage you to check this page frequently.
Collection of personal data including email addresses
You may choose to receive information or services from us. When you contact us, we request personal information about you such as your name, postal address, email address and telephone number. The information you provide is securely electronically stored.
Use of personal data
We will use your personal data to fulfil your instructions and requirements and we will ask only for data that is adequate, relevant and not excessive for those purposes. Where we send you information for any purpose, it may be sent by email or post. When we ask you for personal data it may be for any of the following purposes:
- To contact you to inform you of our services or events
- To send you regular updates on issues we think will be of interest to you
- To send you requested information on our people and services
- To use your personal data in connection with your access to information and materials on our website
- To use your personal data for MCLGA and SGL marketing purposes only
- To administer this website and help us improve our services
- To use your personal data in relation to or arising from our events and publications
- To issue invoices, manage accounts and records, and collection of payments and debts.
We hope you will be pleased with our information and services. However, if you no longer wish to receive the MCLGA Newsletter sent by email, please select the unsubscribe link in the MCLGA Newsletter email.
If you also wish to be removed from our postal marketing database, please let us know by emailing us at the address given below with “mail unsubscribe” in the subject heading or writing to us at the address given below.
Anonymous data collected through this website
In addition to the information we collect as described above, we use technology to collect anonymous information about the use of our website. For example, our web server automatically logs which pages of our website our visitors view, their IP addresses and which web browsers they use. This technology does not personally identify you – it simply enables us to compile statistics about our visitors and their use of our website.
Our website contains hyperlinks to other pages on our website. We may use technology to track how often these links are used and which pages on our website our visitors choose to view. This technology does not identify you personally – it simply enables us to compile statistics about the use of these hyperlinks.
Disclosure of your personal data
Data access and corrections
Upon receipt of your written request and enough information to permit us to identify your personal data, we will disclose to you the personal data we hold about you, for which we may make a charge up to the maximum as allowed by applicable law. We will also correct, amend or delete any personal data that is inaccurate.
Requests to delete personal data are subject to any applicable legal and ethical reporting or document retention obligations imposed on us.
Links to other websites
This Website is provided by Clubwebsolutions, using WordPress as the website Content Management System, on behalf of MCLGA. MCLGA uses this website to provide online information and services, competition management and CONGU ratified handicap maintenance, for members of MCLGA.
Access to any Members area of this website is via MCLGA Membership ID and a User managed PIN number and is limited to MCLGA Members and selected MCLGA officials who need access for the purpose of supplying and maintaining information relative to the primary functions of the website, as stated above.
Users of the website are able to specify additional personal details by accessing the ‘Preferences’ area under the ‘Members’ menu option.
MCLGA will transfer from its own membership system only those personal details relevant to MCLGA membership such that a MCLGA Member may utilise this website effectively.
User details will be used solely for the following purposes: –
- Communication between members to facilitate the management of matches and competitions
- Communication between MCLGA Members and Committee Members to promote accessibility and enable the effective and smooth running of the MCLGA.
- Contact information may be passed to MCLGA membership system to maintain up to date contact information.
What are cookies? Cookies are small files saved to the user’s computer hard drive that track, save and store information about the user’s interactions and usage of the website. This allows the website, through its server to provide the users with a tailored experience within this website.
Users are advised that if they wish to deny the use and saving of cookies from this website on to their computer hard drive, they should take necessary steps within their web browsers security settings to block all cookies from this website or use the cookie control system if available upon their first visit.
Social Media Policy & Usage
We adopt a Social Media Policy to ensure our organisation and our members conduct themselves accordingly online. While we may have official profiles on social media platforms users are advised to verify authenticity of such profiles before engaging with, or sharing information with such profiles. We will never ask for user passwords or personal details on social media platforms. Users are advised to conduct themselves appropriately when engaging with us on social media.
There may be instances where our website features social sharing buttons, which help share web content directly from web pages to the respective social media platforms. You use social sharing buttons at your own discretion and accept that doing so may publish content to your social media profile feed or page. You can find further information about some social media privacy and usage policies in the resources section below.
Resources & Further Information
- Overview of the GDPR – General Data Protection Regulation
- Data Protection Act 1998
- Privacy and Electronic Communications Regulations 2003
- The Guide to the PECR 2003
- HR Form Templates
v.4.0 November 2018 Edited & customised by: MCLGA